Nowadays, companies are getting aware of the importance of employee health and wellbeing. Moreover, this initiative is also supported by the government entity that invested in a program called HSP (Health Screening PERKESO) for employees aged between 40 - 59 years old. On-site health screening gained popularity in corporate companies especially in companies that are located in Klang Valley. But did you know that you can organize your in-house on-site health screening in your company? And if you are looking for the solution, we are here to help by providing a step-by-step guide to integrate on-site health screening in Selangor workplaces.
Health screening can be done in the office with proper planning.
How to conduct on-site health screening in workplace step-by-step guide:
Step 1 : Understand the nature of the working place
The first step is to understand the nature of the working environment, and usually there’s guidelines to follow in each medical examination that a company needs to provide to employees. There are compulsory and some are optional and it depends on the company itself. And here is the list for your reference on a medical examination that your company might need.
1. Food & Beverage / Food Handling Industry
- Typhoid Vaccination (Compulsory for food handlers)
- Medical Check-up (General health screening)
- Hepatitis A & B Screening (Recommended but not always compulsory)
2. Manufacturing & Factory Workers
- Medical Surveillance (DOSH Requirement) – Based on occupational hazards
- Audiometry Test (Hearing test for noise-exposed workers)
- Lung Function Test (Spirometry) (For workers exposed to dust, fumes, or chemicals)
- Blood & Urine Test (For chemical exposure monitoring, e.g., heavy metals, solvents)
- Pre-employment & Periodic Medical Examination (Depends on job risks)
Workers in manufacturing are highly exposed to loud sounds that might lead to loss of hearing.
3. Construction Industry
- Medical Examination for CIDB Green Card (General health screening
- Drug & Alcohol Testing (For safety-sensitive roles)
- Physical Fitness Assessment (For high-risk tasks like working at heights)
4. Oil & Gas / Offshore Workers
- OGUK (Offshore Medical Exam) (Compulsory for offshore work)
- Spirometry Test (Lung function for exposure to gas/fumes)
- Audiometry Test (For workers exposed to high noise levels)
- Physical Fitness Test (For emergency response readiness)
5. Healthcare Industry (Doctors, Nurses, Medical Staff)
- Hepatitis B Vaccination & Screening
- Tuberculosis (TB) Screening (Mantoux test or chest X-ray)
- Blood-borne Pathogen Screening (HIV, Syphilis, etc., depending on job role)
- Annual Medical Check-up
6. Aviation (Pilots, Cabin Crew, Ground Staff)
- Civil Aviation Authority (CAA) Medical Exam (e.g., Class 1 for pilots, Class 2 for cabin crew)
- Vision & Hearing Test
- Cardiovascular Health Screening (For pilots)
7. Transportation & Logistics (Drivers, Heavy Vehicle Operators)
- JPJ Medical Check-up (For Vocational License Holders - GDL, PSV, etc.)
- Vision & Hearing Test
- Drug & Alcohol Screening (For commercial drivers)
8. Security & Law Enforcement (Police, Military, Security Guards)
- Physical & Medical Fitness Assessment
- Vision & Hearing Test
- Drug & Alcohol Testing
As we see that the recommendation above is based on the industry, how about the general office worker in Malaysia? There’s no specific medical examination that caters for these general workers, but we can classify according to working environment and medical checkup that can help in employees' mental and wellness wellbeing. The example of suggested medical examination:
1. General Office Workers (Corporate, Admin, HR, Finance, etc.)
- Pre-Employment Medical Check-up (Based on company policy)
- Annual Medical Check-up (Optional but employers are encouraged to provide this check-up)
2. Office Workers in High-Risk Environments (Engineers, IT Server Rooms, Data Centers, etc)
- Ergonomic & Vision Screening - Recommended for prolonged computer use
- Hearing Test (Audiometry) - Compulsory for those exposed to noisy equipment
- Lung Function Test (Spirometry) Compulsory for those exposed to chemicals, dust, or air-conditioned confined spaces
3. Government & Public Sector Office Workers
Regulated by: Public Service Commission (SPA Malaysia)
- Compulsory Pre-Employment Medical Check-up (For new government hires)
- Vision & Hearing Test (For specific roles)
- Mental Health Screening (For high-responsibility positions)
4. Banking, Finance & High-Security Office Workers
- Medical Check-up for Insurance Purposes (For executive-level employees)
- Drug & Alcohol Test (For roles handling sensitive financial transactions, depending on company policy)
Step 2: Gather Your Employees' Information and Funding
We believe that a company consists of employees with different job positions and varying levels of exposure to hazards and risks. The best approach is to gather a complete list of employees and categorize them into different groups. This will help you determine which medical check-ups can be conducted in the office and which need to be performed at a hospital. Medical examinations such as X-rays and stress tests can only be conducted at healthcare facilities like clinics or hospitals.
The most important thing is to ensure that your funding is sufficient to cover health screening costs. Therefore, it is advisable for employers to conduct market research on medical and screening prices before deciding to conduct health screenings in the office. Additionally, if your company already has a panel clinic or hospital, it is beneficial to discuss in advance which medical check-ups are covered by the panel. This helps ensure a smooth process in managing medical costs.
Step 3 : Blast the information and get consent form from employees
The next step is for employers to share information with employees about the health screening. This serves as an announcement to inform employees that the company will be conducting a health screening.
As a corporate wellness provider, Vealth.me has conducted numerous health screenings with corporate clients. We have worked with different types of companies, each with its own approach to providing health screenings for employees. Some companies make medical check-ups mandatory for all employees, with this requirement stated in their contracts, while others offer health screenings as an optional benefit.
The challenging part arises when health screenings are optional, as companies need to conduct a survey to determine how many employees are interested. It may not be worthwhile for a company to proceed if fewer than 10% of employees express interest.
Once the company has the exact number of employees who will be participating, it should distribute the consent form to employees.
Step 4 : Set the date, and do the health screening!
The last step is to set a health screening date. However, this can be quite challenging, especially for companies with shift work schedules, as they need to accommodate different shift timings.
For blood and urine tests, fasting periods before the blood test must be considered to ensure accurate results. For example, night shift employees must fast for about seven hours, so their blood tests should be conducted in the morning, right after their shift ends. Proper arrangements must be made to prevent any chaos during the event.
Once the date is set, you're all set for your in-house, on-site health screening!
If you are looking for a corporate wellness provider to conduct an on-site medical check-up, Vealth.me can be a great option. We offer a wide range of health screening packages for corporate companies. Visit our website to explore our packages!
